Executive Secretary

Position Summary

Responsible for ensuring the smooth functioning of the management office. Encompass a wide range of tasks including calendar management, communication facilitation, documentation preparation, and coordination of meetings and travel arrangements. Also support corporate governance activities, screen communications from HODs, conduct research, and perform other ad-hoc duties as assigned. 

Responsibilities

• Organize and maintain the Managing Director's schedule and appointments, ensuring efficient time management
• Act as the primary point of contact for internal and external stakeholders, facilitating effective communication on behalf of the Managing Director
• Prepare and review documents, reports, and correspondences, ensuring accuracy and completeness
• Arrange and coordinate various meetings, including board meetings, HOD meetings, and conferences
• Make travel arrangements, including booking flights, accommodations, and transportation, aligning with the Managing Director's schedule
• Safeguard sensitive information, maintaining strict confidentiality in all matters related to the Managing Director's office
• Maintain organized electronic and paper records, ensuring information is easily accessible
• Provide support in corporate governance areas, including corporate documentation, board paperwork, filings, and business correspondences
• Receive and screen phone calls, communication app messages from HODs, and reports
• Conduct research on various topics and prepare presentations or reports as assigned
• Perform additional tasks and responsibilities as assigned by the Managing Director

Job Requirements:

Required Qualifications & Skills

• Bachelor's degree in Business Administration or related field
• Proven experience as an Executive Secretary or similar role
• In-depth knowledge of office management and basic accounting procedures
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and planning skills, outstanding communication, and negotiation abilities
• Proficient in MS Office suite and relevant software
• Self-motivated individual who is efficient, organized, and meticulous, and works well under pressure

Working Time:

7:45 AM ~ 4:45 PM

Monday ~ Friday

Saturday & Sunday closed

Job Benefits:

Ferry and lunch provided

Employer details:

Industry Leading Personal Care Manufacturer

Salary:

2,000,000 MMK

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